Select it so that it has a light blue highlight. Return to Outlook and collapse the ‘Today’ section. Under the ‘Optional’ section on this same window, set a keyboard shortcut to trigger the Quick Step. Once you’ve executed the Quick Step, you can insert a prepared Quick Part via Insert-> Quick Parts.
#Using outlook quick steps full
Outlook will ask you to select a folder or create a new one. Using a Quick Part is the intended way as it allows you to create and manage Building Blocks of text and has full support for Rich Text formatting as well as for image and tables. Open the Actions dropdown and select ‘Move to folder’ from the listed options. Any time you find yourself repeatedly doing the same steps in Outlook, try creating a Quick Step. They are a useful tool to help you keep a clean inbox and to generally be more efficient at using Outlook. If you don’t give it a name, it will inherit the name from the action you set for it. Quick Steps give you the ability to perform multiple actions in one click. On the Home tab, click ‘Create New’ in the ‘Quick Steps’ toolbox.Ī new window will open for configuring a new Quick Step. We will use these sections to move all new emails to a folder. They are just relative time sections in your inbox. This is because the ‘Today’ and ‘Yesterday’ sections aren’t different locations. It’s very easy for you to accidentally move to an email that was received ‘Yesterday’ while cycling through emails you received ‘Today’. Here’s what you need to do.īy default, Outlook sorts emails into dated sections i.e. It takes very little to set up and you can run the quick step multiple times a day. This will move them out of your inbox and into their own dedicated ‘Today’ folder. Using Quick Steps, you can move all new emails to a specific folder in one click. It’s an automation feature that automates actions like moving emails or copying them. Another equally impressive but less talked about feature in Outlook is Quick Steps. Rules are a great automation feature that help you control and sort your email. Outlook lets you create rules for the emails you send and receive.
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